Conditions and Duration of Appointment, Reappointment, Non-Renewal or Non-Promotion of Resident Contracts

Title: Conditions and Duration of Appointment, Reappointment, Non-Renewal or Non-Promotion of ResidentContracts

Purpose: To describe conditions for the appointment, reappointment of residents and
fellows and to establish guidelines for the non-promotion or non-renewal
of a resident/fellow.

Responsible Parties: Faculty and Residents of the UPSOM Department of Ophthalmology, ACGME/NRMP Designated Institutional Official; Vice President,
Graduate Medical Education

Policy
 
Duration of Appointment:  All residency/fellowship appointments should be for a period not to exceed one year.
 
Conditions for Reappointment:  Resident and fellow appointments are renewable annually on the recommendation of the Program Director.   A decision to reappoint will be based on the resident/fellow’s performance, evaluations and his/her ability to work and learn effectively within the residency/fellowship program, as per the programs curriculum.
 
Non-renewal of appointment or Non-Promotion:  In instances where a resident/fellow’s agreement will not be renewed, or when a resident will not be promoted to the next level of training, programs must provide the resident/fellow with a written notice of intent no later than four months prior to the end of the resident/fellow’s current agreement.  However, if the primary reason(s) for the non-renewal or non-promotion occurs within the four months prior to the end of the agreement, the program must provide the resident(s)/fellow(s) as much written notice of the intent not to renew or not to promote as circumstances will reasonably allow, prior to the end of the agreement.   
 
Residents may appeal this determination by submitting a written request for an appeal to the Program Director (see Grievance and Appeal Policy).